This Privacy Policy explains how Evo Competitions Ltd ("we", "us", "our") collects, uses, shares and protects your personal data when you use our website evo-competitions.co.uk (the "Website") or enter our competitions. We are committed to protecting your privacy and complying with our obligations under UK data protection laws, including the UK GDPR and Data Protection Act 2018.

1. Who We Are

The data controller is Evo Competitions Ltd, registered office: Unit 4F, Merchant Evegate Business Park, Ashford, Kent, TN25 6SX. Company number: [insert company number].

2. Data We Collect

• Information you provide directly: such as when you create an account, enter a competition, purchase entries, contact us, or subscribe to newsletters. This may include your name, address, email, phone number, payment details, and any other information you choose to share.
• Automatically collected information: such as your IP address, browser type, device information, and usage data (cookies and similar technologies).
• Third-party data: information we may receive from partners, payment processors or marketing platforms where lawful.

3. How We Use Your Data

We process your personal data for the following purposes:

• To administer competitions, including contacting winners and delivering prizes.
• To process payments and maintain accounts and records.
• To respond to enquiries and provide customer support.
• To send marketing communications where you have opted in.
• To comply with legal obligations.
• To improve our Website and services.

4. Legal Bases for Processing

We rely on the following legal bases under UK GDPR:

• Performance of a contract (e.g. fulfilling competition entries).
• Consent (e.g. marketing communications).
• Legal obligation (e.g. accounting, fraud prevention).
• Legitimate interests (e.g. improving services, ensuring security).

5. Sharing Your Data

We may share your personal data with:

• Service providers (e.g. IT hosting, payment processors, delivery services).
• Professional advisers (e.g. accountants, auditors, legal counsel).
• Regulators or law enforcement when required by law.
• Third parties in connection with a business transfer or sale.

We will not sell your personal data to third parties.

6. International Transfers

If we transfer your data outside the UK, we will ensure appropriate safeguards are in place (e.g. UK adequacy regulations or approved standard contractual clauses).

7. Data Retention

We keep your personal data only for as long as necessary for the purposes set out in this policy and to comply with legal obligations. After this period, data will be securely deleted or anonymised.

8. Your Rights

Under UK GDPR, you have rights including:

• Right to access – request copies of your personal data.
• Right to rectification – request corrections to inaccurate data.
• Right to erasure – request deletion of your data where applicable.
• Right to restrict processing – request we limit the use of your data.
• Right to object – object to processing based on legitimate interests or direct marketing.
• Right to data portability – request your data be transferred to another provider.

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at ico.org.uk.

9. Cookies

We use cookies and similar technologies to improve your experience, analyse Website usage and for marketing. For more details, please see our Cookie Policy.

10. Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure. However, no system is 100% secure and we cannot guarantee absolute security.

11. Updates to This Policy

We may update this Privacy Policy from time to time. Significant changes will be notified on our Website or by direct communication where appropriate.

12. Contact Us

If you have questions about this Privacy Policy or how we use your personal data, please contact us:

Email: [email protected]
Address: Unit 4F, Merchant Evegate Business Park, Ashford, Kent, TN25 6SX